nCino Event Terms and Conditions

 

Last Updated: November 10, 2022

These terms and conditions (these “Terms”) govern your registration for and participation at any live or virtual nCino-sponsored conference, meeting, or event (each, an “Event” and collectively, “Events”) and are an agreement between nCino OpCo, Inc. (or such other applicable nCino subsidiary or affiliate) (“nCino”) and you (“you,” “your,” or “Attendee” may be used interchangeably herein).

Acceptance of Terms

By registering for and/or attending an Event in any capacity, you agree to and accept these terms. You must not complete registration or attend an Event if you do not agree to these Terms. nCino may change these Terms at any time in its sole discretion with or without notice to you. These Terms survive the completion of any Event or any Event cancellation.

If you are registering on behalf of another individual, it is your responsibility to ensure the person participating is aware of these terms and accepts them. By completing the registration on behalf of another individual you are warranting that you have made the Event attendee aware of these terms and that they have accepted these Terms.  

Registration

To register for the Event, you must complete the Event registration process and pay any registration fees. Full payment is due at time of registration. Registration for an Event is not valid until you have received written confirmation from nCino by email or other printed or electronic means.

Each Event registration is good for only one (1) named Attendee. You must not share Event badges or credentials with any other party.

You may transfer Event badges or credentials to another party up to the day before the first scheduled date of an Event by contacting nCino through the instructions provided on an Event registration webpage.

Unless the Event’s registration webpage specifies otherwise or we expressly inform you otherwise, you must be at least 21 years of age on the first day of the Event. Event registration is subject to availability and may close earlier than the posted deadline, as determined in our sole discretion.

RFID TECHNOLOGY

In connection with your registration for and attendance at an Event, you may be provided with a badge that uses Radio Frequency Identification ("RFID"). nCino uses RFID technology to improve the quality of the Event, including, without limitation, by tracking venue capacity and attendee movement patterns and identifying the sessions, booths and activities at the Event that garner the most interest. By registering for and attending an Event, you consent to nCino's use of RFID technology. 

Please be aware that RFID does not carry any personal data however, the RFID badge contains a unique ID code that can be correlated with basic personal data, including your name, company, job title and email address. 

The RFID technology can be used in either or both of the following ways: 

  • Passive RFID - the technology is preactivated during an Event to help nCino ascertain the venue capacity, the flow of attendee movements and the time spent on certain activities. nCino does not track RFID badges after the Event. Under no circumstance will a third-party company be permitted to use passive RFID at an Event. 
  • Active RFID - the technology is not preactivated during an Event but instead only activated when a badge is scanned by Attendee at certain sessions and booths. In some instances, third-party companies may be permitted to use active RFID at an Event by having the relevant badge scanning technology clearly marked as such, at their company's booth. 

Personal data linked to passive RFID will be used exclusively for internal marketing purposes, to improve your experience at future Events, in special circumstances such as financial or physical threat to you, and when required by law. For example, with your consent, we may use your personal data to send out an email asking for feedback from attendees of an Event. The information will not be sold or shared with any third parties. 

Should you wish not to share any personal data from passive RFID used at an Event, please let an onsite nCino representative know at the registration desk at the start of the Event or at any other time during the Event. While you will still be provided with a RFID badge, the correlation between the unique ID code attached to the RFID and your name and other identifiers (like your company and position at the company) will be removed. The result being that nCino will only have access to de-identified RFID logs and any active RFID scans in which you choose to participate. 

You consent to share personal data linked with active RFID at the point of scanning your badge. It may be possible at an Event to scan your badge at third party company's booth. By doing so, you will be consenting to pass on personal data to that third-party company, subject to that third-party's privacy policy. 

Event Changes

It may be necessary in certain circumstances for nCino to alter the content, format (i.e, switching from live to virtual format), venue, or timing of an Event. All Attendees will be notified of such changes prior to the Event.

Should any such changes occur to an Event, you may cancel your registration as permitted in these Terms but are not otherwise entitled to a refund or price adjustment.

Hotel and TRAVEL

Unless specified otherwise on an Event’s registration page, you are responsible for all hotel and travel arrangements and fees/costs in connection with an Event.

Taxes

Each party will be responsible for paying all applicable taxes and other governmental fees, charges, penalties, interest, and additions to such taxes that are imposed on that party upon or with respect to the transactions and payments under these Terms. All fees payable by you are exclusive of applicable taxes and duties, including, without limitation, VAT, excise taxes, sales and transaction taxes, and gross receipts taxes (“Indirect Taxes”). nCino may collect Indirect Taxes from you as part of the registration process.

Cancellation and Refunds

By You. You may cancel any Event registration by following the instructions on an Event registration webpage.

By Us. We may cancel an Event at any time for any reasons, including, but not limited to, venue suitability, speaker availability, or health and safety concerns. nCino may also deny, limit, or cancel your Event registration at any time. nCino is not responsible for any damages, direct or indirect, resulting from such cancellation. If we cancel an Event or your registration and you are in compliance with these Terms, you will be issued a refund for your Event registration fees only.

Hotel and Travel Fees. Note that cancellation of your Event registration does not automatically cancel your travel and travel arrangements. Attendees are responsible for canceling their own hotel and travel reservations regardless of the reason for Event cancellation, and nCino is not liable to you for any such fees associated with these cancellations.

Handling of Personal Information

By agreeing to attend an Event you are consenting to the processing of basic personal data including your name, company, job title and email address. Unless otherwise specified in these terms, nCino handles your registration information in accordance with the nCino Privacy Policy, as may be updated from time to time: https://www.ncino.com/privacy-policy.

nCino may otherwise provide your contact information to Event sponsors if you opt in during registration or otherwise to receive communications from Event sponsors.

PUBLICITY RELEASE

You grant nCino, its affiliates, and its independent contractors the right to record, film, photograph, and capture your name, image, and likeness in any media at the Event (the “Recordings”). You grant to nCino and its affiliates, agents, employees, and assigns an irrevocable, nonexclusive, perpetual, worldwide, royalty-free right and license to use, reproduce, modify, distribute, and translate, for any purpose all or any part of the Recordings. nCino may edit the Recordings, use them alone or together with other information, and allow others to use and disseminate them. To the maximum extent permitted by law, you waive any moral rights you may have in the Recordings.

Acceptable Behavior Policy

nCino is committed to creating and maintaining a positive and productive environment for all Event attendees. nCino believes the best way to accomplish this goal is by fostering an environment at Events where all individuals are treated with respect and dignity in a setting free of harassment, bullying, and other forms of discrimination.

nCino, therefore, expects that all Event attendees shall:

  • Be considerate, respectful, and collegial.
  • Avoid personal attacks or derogatory remarks directed toward other attendees.
  • Not engage in disruptive, intimidating, or harassing behavior.
  • Consume alcoholic beverages responsibly.
  • Respect any confidentiality requests by nCino, speakers, and other Attendees and take steps to preserve the confidentiality of all presentations and materials shared with you at an Event.
  • Be mindful of your surroundings and of other Event attendees.
  • Comply with all rules, policies, and procedures of the venue at which an Event is being held.
  • Comply with all applicable laws and regulations in the state or locale where the Event is being held.
  • Follow nCino guidelines (including the Security and Safety Requirements referenced below) to help prevent transmission of infectious diseases.

Failure to follow this Acceptable Behavior Policy may result in your removal from Event and could include you being prohibited from participating in future Events. No refunds of fees or other costs will be made in these circumstances.

If you notice a dangerous situation or witness unacceptable behavior such as discriminatory or harassing behavior, you may alert nCino representatives on-premises or by email. nCino takes all such reports seriously and has a zero-tolerance policy for any actual or attempted reprisals or retaliation against individuals who raise good faith concerns about dangerous or unacceptable behavior at an Event.

SECURITY AND SAFETY REQUIREMENTS

nCino reserves the right to take any security measures that it deems necessary to increase the safety of attendees and exhibitors without prior notice. Event management may conduct security checks at any time during the Event, including, but not limited to, inspections or scans of any Attendee’s person and/or their clothing, bags, containers, and other items. Firearms, explosives, and other weapons and hazardous materials that could be used to cause injury to another Attendee are strictly prohibited at the Event venue and related activities.

Additionally, due to the uncertainty related to severe acute respiratory syndrome coronavirus 2 (SARS-CoV-2), which is also known as COVID-19 (“COVID-19”), all registrations for and your attendance at an Event are subject to all safety and health requirements and policies put in place by nCino, federal, state, and local health officials, and/or the Event venue, including requirements relating to face masks, social distancing, and enhanced health screenings (which may include a requirement that you, and any person in your party, be tested for COVID-19 prior to or during the event) and those policies and requirements of federal, state, or local health authorities. Such policies and requirements as they may be updated from time to time (in the sole determination of nCino) and as they may be communicated to you prior to or during the event (whether orally or in writing) by, for example, instruction provided by nCino personnel or signage in or around an Event venue, are collectively referred to as the “Safety Requirements.”  You acknowledge and agree to comply with the Safety Requirements (including all requirements that must be satisfied prior to or during the event), and your attendance at the event is conditioned on such compliance.

ASSUMPTION OF RISK AND RELEASE OF CLAIMS

YOU ACKNOWLEDGE AND AGREE THAT YOUR REGISTRATION FOR AND ATTENDANCE AT AND/OR PARTICIPATION IN AN EVENT IS VOLUNTARY. TO THE MAXIMUM EXTENT PERMITTED BY LAW, YOU AGREE THAT YOU SOLELY ASSUME THE RISKS ASSOCIATED WITH ATTENDING AND PARTICIPATING IN AN EVENT.

YOU FURTHER ACKNOWLEDGE AND UNDERSTAND THAT:

  • YOU ARE AWARE THAT COVID-19 IS AN EXTREMELY CONTAGIOUS VIRUS AND THAT IT IS CURRENTLY BELIEVED THAT COVID-19 SPREADS THROUGH PERSON-TO-PERSON CONTACT;
  • YOU are AWARE OF THE CONTAGIOUS NATURE OF COVID-19 AND VOLUNTARILY ASSUME THE RISK THAT YOU MAY BE EXPOSED TO OR INFECTED BY COVID-19 WHILE ATTENDING AN EVENT;
  • SUCH EXPOSURE OR INFECTION MAY RESULT IN PERSONAL INJURY, ILLNESS, PERMANENT DISABILITY, AND DEATH; AND
  • THE RISK OF BECOMING EXPOSED TO OR INFECTED BY COVID-19 DURING THE PRODUCTION MAY RESULT FROM THE ACTIONS, OMISSIONS, OR NEGLIGENCE OF MYSELF AND OTHERS.

BY REGISTERING FOR AND/OR ATTENDING AN EVENT, YOU VOLUNTARILY CHOOSE TO ASSUME ALL OF THE FOREGOING RISKS AND ACCEPT SOLE RESPONSIBILITY FOR ANY INJURY, ILLNESS, PERMANENT DISABILITY, OR DEATH RELATED TO COVID-19 ARISING FROM OR IN CONNECTION WITH AN EVENT.

TO THE MAXIMUM EXTENT PERMITTED BY LAW, YOU (FOR YOURSELF, YOUR HEIRS, DEPENDENTS, PERSONAL REPRESENTATIVES, ASSIGNS, AND ANYONE ELSE WHO MIGHT MAKE A CLAIM ON YOUR BEHALF OR AS A RESULT OF YOUR DEATH OR INJURY) HEREBY COVENANT NOT TO SUE AND RELEASE NCINO AND ITS AFFILIATES, AND THEIR RESPECTIVE DIRECTORS, OFFICERS, EMPLOYEES, CONTRACTORS, REPRESENTATIVES, AGENTS, SUCCESSORS, AND ASSIGNS, FROM ANY AND ALL CLAIMS, DEMANDS, CAUSES OF ACTION, SUITS, DAMAGES, LOSSES, DEBTS, LIABILITIES, COSTS AND EXPENSES (INCLUDING WITHOUT LIMITATION REASONABLE ATTORNEYS’ FEES AND COSTS) THAT YOU MAY HAVE NOW OR IN THE FUTURE ASSOCIATED IN ANY WAY WITH THE EVENT OR THE RECORDINGS.

Limitations of Liability

NEITHER NCINO NOR IT AFFILIATES WILL BE LIABLE TO YOU UNDER ANY CAUSE OF ACTION OR THEORY OF LIABILITY, EVEN IF A PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, FOR (A) DIRECT DAMAGES, (B) INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR EXEMPLARY DAMAGES, OR (B) LOST PROFITS, REVENUES, CUSTOMERS, OPPORTUNITIES, OR GOODWILL. THE LIMITATIONS IN THIS SECTION APPLY TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW.

GOVERNING LAW

These Terms and any dispute of any sort that might arise under them are governed by the laws of the State of Delaware, without reference to conflict of law rules. The United Nations Convention for the International Sale of Goods does not apply to these Terms.

Forward-Looking Statements

Presentations at an Event may contain forward-looking statements within the safe harbor provisions of the Private Securities Litigation Reform Act of 1995. Forward-looking statements generally include actions, events, results, strategies and expectations and are often identifiable by use of the words “believes,” “expects,” “intends,” “anticipates,” “plans,” “seeks,” “estimates,” “projects,” “may,” “will,” “could,” “might,” or “continues” or similar expressions. Any forward-looking statements contained in these presentations are based upon nCino’s historical performance and its current plans, estimates, and expectations, and are not a representation that such plans, estimates, or expectations will be achieved. These forward-looking statements represent nCino’s expectations as of the date of the presentation.  Subsequent events may cause these expectations to change and, except as may be required by law, nCino does not undertake any obligation to update or revise these forward-looking statements. These forward-looking statements are subject to known and unknown risks and uncertainties that may cause actual results to differ materially including, among others, risks and uncertainties relating to the market adoption of our solution and privacy and data security matters. Additional risks and uncertainties that could affect nCino’s business and financial results are included in reports filed by nCino with the U.S. Securities and Exchange Commission (available on our web site at www.ncino.com or the SEC’s web site at www.sec.gov). Further information on potential risks that could affect actual results will be included in other filings nCino makes with the SEC from time to time.

If you have any questions, please contact events@ncino.com. 

 

If you have any questions, please contact events@ncino.com.